As an employee of Crest Plus Exchange Limited, you are entitled to claim for legitimate business expenses incurred while working on assignments for Crest Plus Exchange Limited.

A wide-ranging expenses policy will ensure, as far as possible within Government guidelines, that you are reimbursed, tax free, for all expenses associated with the delivery of your services on behalf of Crest Plus Exchange Limited.

In order to comply with HM Revenue & Customs (HMRC) rules, expenses can only be paid without deducting tax if they are incurred wholly, exclusively and necessarily in the performance of your duties and if the site where you are conducting your assignment is considered to be a temporary workplace. If you do not claim, you may be missing out. No expenses incurred for private or non-business purposes are allowable.

How do expenses work?
We can pay travel, accommodation and subsistence expenses without deducting tax if the site where you are conducting your assignment is considered to be a temporary workplace. A site will qualify as a temporary workplace if:

• You are expected to work there for less than 24 months. If at any time it becomes clear that you will work at a particular site for more than 24 months, you will have to stop claiming expenses from that time. Any time that you worked at the site before you started to work for Crest Plus Exchange Limited is included in the 24-month period.
• You are expected to work at more than one site whilst employed by Crest Plus Exchange Limited. A workplace would be deemed to be permanent if it is the only site where you work whilst employed by Crest Plus Exchange Limited.

Processing Claims
In order for your expenses to be processed promptly, the form must reach us by the Wednesday after the week in which they were incurred. The form must be completed correctly, include all relevant receipts and be signed and dated by you the employee. If the forms are incorrectly completed, they will be returned to you for amendment.

You must endeavour to submit Expense Claim Forms on a weekly basis. If you send in a backlog of expense claims, we will be unable to process them in a single week.

Once we have calculated your net pay, we pay the expenses into your nominated account. Please contact us if you would like to discuss this further.

Providing Receipts
We require all expense claims to be supported by receipts (proof of purchase), and in the case of mileage claims these must be VAT receipts as specified by HM Revenue & Customs. We do this in order to ensure that claims are legitimate and to protect you.

More Information
For more details about what is covered by the policy and to download additional expense forms, please refer to the Log In Area; alternatively, if you have any questions regarding an existing expense claim, please contact us or request a call back.